Question:
How do I change the G/L accounting period open/closed flags if I have already cloned them from a previous year?
Resolution:
To access and change the Valid for General Ledger fields in the Accounting file, and if you have cloned the accounting period and therefore copied the Closed period fields;
Use #14-Update Accounting Period Flags on the G/L Supervisor menu. Enter the Corp# and year that need to be changed and press ENTER. In the column 'Valid for G/L' key a 'Y' to allow entries to be posted into the period or an 'N' to prevent entries from being posted. For more information about accounting periods, cloning and re-setting values go to the General Ledger Manual page 25 & 126.
Question:
How do I open a New Year for Accounts Payable and General Ledger?
Resolution:
Create the accounting period for each Corp/Fund for the new year. (this example is from 2011 to New Year 2012)
You can easily clone from one year to the next using Option 18 -
Clone Accounting Periods, from the
General Ledger File Maintenance menu.
You will need to key in the Corp/Fund and the "from" year 2011, then the same Corp/Fund and the 'To" year 2012, at the copy period closed area, key in a "N" and the following fields will appear.
From Corp# : 2 To Corp# : 2
From Year : 2011 To Year : 2012
Copy Period Closed Data . . . .: N (Y,N)
Set 12 months to Yes or No
Valid For GL . . . . . : Y
A/P Closed . . . . . . : N
A/R Closed . . . . . . : N
Set the Valid for GL, AP Closed, and AR Closed as shown above. You will need to do this for all Corp
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